Responsibilities:
- Manage and oversee the general affairs administration included but not limited to calculate overtime, meal allowance, business trip request, etc and facilities readiness of Luxehouze’s Jakarta, Surabaya, Singapore Boutique and upcoming branches.
- Handle Boutique security system, along with office facilities management and maintenance, as well as managing events.
- Support marketing team for handling events, especially events in boutique.
- Handle Jewelers Block Insurance/general insurance for Luxury Goods Boutique.
- Manage and supervise GA team, whilst also building the team (Office Boys, Security, and Receptionist).
- Manage budget planning to ensure cost-effectiveness while maintaining high-quality standards (office expense, supply, etc).
- Act as a point of contact between employees and management for all aspects related assets, building & facilities. Respond to employees’ inquiries regarding general affairs and administrative support.
- Update, implement, and improve all policies and procedures related to office working systems.
- Conduct end to end procurement practices related to the boutiques and operational needs.
- Act as project leader and supervise for boutique renovation and liaise with related vendor
- Managing all company assets and the life cycle of the assets
- Ensuring that every infrastructure within the office operates properly and promptly resolves office-related issues.
Requirement & Qualifications:
- Bachelor's degree in Business Administration, Management, Human Resources, or related field preferred.
- Minimum 4+ years of experience in general affairs, office management, facilities & asset management, preferably within the luxury goods, retail and hospitality industry.
- Strong leadership, organizational, multitasking and project management abilities.
- Excellent communication and English skills.
- Proficiency in office software (Microsoft Office suite).